TV Administration  
The Job 
To provide administrative support to the VP, Administration & Administration department. 
The Daily 
Responsible for 
  • Process payments as need via PCard, prepares payment requests, set-up vendors in the system with ACH/update payment terms, confirms/processes coding and ensures vendor is paid in a timely manner.
  • Fields calls and emails regarding WBTV Overhead and Term Deal maintenance requests and coordinate repairs for Operations and Production Services (OPS).
  • Submits Help Desk tickets for repairs regarding Telecom phone issues on behalf of company Overhead and Term Deal offices.
  • Fields calls and emails for on-lot access requests and serves as liaison with Security to arrange on-lot access for network executives and Term Deals.
  • Sends/processes all start-up paperwork for new Term Deals, replacements and/or additions to their staff.
  • Deactivate expired Term Deals or staff who have been terminated under Term Deal.
  • Assists with set-up and break down of annual special projects such as ASI test screening and LA Screenings.
  • Creates purchase orders (PO’s) and purchase requisitions for the Overhead Departments and third-party vendors.
  • Reconciles and codes purchase card (PCard) accounts.
  • Maintain inventory for all company Production and Overhead golf carts.
  • Performs daily checks of conference rooms and copy rooms to make sure everything is in working order and the room is ready for any meetings for the day.
  • Assists with valet requests for any table reads and/or special meetings held in B140 conference rooms.
  • Order office supplies for the Administration Department, B140 copy rooms and B140 conference rooms.
  • Subscription requests for Overhead/Term Deals.
  • Distribute status report to Overhead departments per schedule.
  • Distribute status reports from Overhead departments to VP, Administration.
Assists with 
  • Supporting the VP, Administration in maintaining and monitoring calendar/schedule, prioritizing/organizing their requests and incoming workflow, following up to ensure timely responses, prepare/set-up meetings/teleconferences as needed.
  • Supporting the Administration department with related requests as needed.
  • Generating/updating NY Upfront contact sheets, executive arrival updates, spreadsheets for hotel, processing all payments for the hotel in a timely manner/tracking, binder updates, and orderings supplies.
  • Emmy/Governors Ball Invitations, tracking, and binder updates.
  • Scheduling meetings and answer phone lines for the VP, Administration
  • Travel arrangements and reconcile expense reports for VP, Administration, Administration department and executives.
Update and maintains: 
  • Schedule for conference room 100, 224 and 250.
  • Processes any requests, maintains accuracy on all Iron Mountain (boxes to be placed in archives).
  • Updates B140 and B137 Global Distribution lists with any new hires/terminations in a timely manner.
  • Internal reports and Company staff list.
  • Performs other related duties as required by Administration department

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